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Friday, June 4 • 2:00pm - 2:50pm
CITM Track B: Using Interfolio for Rank and Tenure and Faculty Search Automation

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Georgetown has been using Interfolio since 2012 to manage Rank, Promotion, and Tenure (RPT) cases.  Our process employs fifteen distinct workflows.  For tenure track cases, each of the university’s three campuses has at least two distinct workflows that vary by the context of the case and originating unit. All of these converge into a common workflow at the final university-wide review level. Additionally, school-based promotion and appointment processes are supported by other workflows.

Interfolio’s workflow management system is flexible and robust enough to accommodate existing workflows and new workflows as they are conceived. The use of standing committees is pervasive in our institution-wide approach to reviewing cases at every level. We will discuss campus-specific and University-wide processes that maximize the considerable strength of the workflow management system.

We have been using Interfolio Faculty Search (IFS) University-wide since 2020. The system is designed to allow faculty candidates to easily apply for academic positions online and facilitate committee review of all applicants. Other aspects of a search are typically handled by an ERP including budgeting and approval of position searches and the hiring process.

We will review integrations between IFS and Workday to create a seamless process.  Users are provisioned so that search committees can be created with less effort.  Information from an approved job search in Workday is used to automatically create a faculty search record in IFS.  Once an approved candidate is to be hired IFS sends candidate info to Workday to initiate the process.  We will discuss the creation of a cross-functional project team, outline the work that we did to accomplish our goals, and demonstrate the power of these integrations to automate this important business process.

avatar for Charlie Leonhardt

Charlie Leonhardt

Director of Online Initiatives and Innovation and Co-Chair, AJCU-CITM 2021, Georgetown University
Georgetown College Class of 1979.  Work at Georgetown includes 7 years of service for the Georgetown University Alumni Association and 35 years of service for University Information Services.   Co-Chair for AJCU-CITM 2021.Experienced Director of Innovation with a successful history... Read More →
avatar for Christopher Davis

Christopher Davis

Executive Support Account Manager, Georgetown University

Friday June 4, 2021 2:00pm - 2:50pm EDT
Zoom Track B